Executive Assistant – Job Description

About Tech Reformers

Tech Reformers is an AWS Select Consulting Services partner and an AWS Authorized Training Provider. We are a consultancy, training, and managed services provider of experienced Education and Public Sector IT leaders, account executives, and cloud professionals. We offer AWS consulting, training, and services for IT Modernization, Digital Transformation, and AI.

Position Overview

We seek a detail-oriented and proactive Part-Time Executive Assistant (20 hours/week) to support the CEO of a growing AWS cloud services consultancy. This role will manage key business operations, allowing the CEO to focus on sales strategy and technical leadership. Opportunity for increased hours as business grows.

Responsibilities

Sales Support & CRM Management

• Maintain and update customer records in HubSpot and ACE CRM systems
• Conduct structured sales follow-up through email and phone communication
• Coordinate sales meetings and demonstrations within defined work hours
• Prepare and distribute sales proposals and contracts
• Generate weekly sales pipeline reports

Financial Management

• Process client billing and maintain accounts receivable on a set schedule
• Handle accounts payable and expense tracking
• Manage company credit card and expense reconciliation
• Prepare scheduled financial reports

Training Program Coordination

• Manage AWS training calendar and coordinate with trainers
• Process student registrations and communications
• Coordinate training material preparation and delivery
• Handle certification tracking and distribution
• Maintain training feedback

Administrative Support

• Manage the CEO’s calendar during agreed work hours
• Coordinate team meetings within a set schedule
• Handle travel arrangements for the CEO and technical team
• Maintain digital filing systems
• Process business correspondence

Required Qualifications

• 3+ years of experience as an Executive Assistant or similar role
• Proficiency with HubSpot or similar CRM systems
• Strong experience with Microsoft Office Suite and Google Workspace
• Excellent written and verbal communication skills
• Proven organizational and time management abilities
• Experience with billing and basic accounting processes
• Experience in technology or cloud services industry preferred
• Knowledge of AWS ecosystem a plus
• Bachelor’s degree preferred

Ideal Candidate Profile

• Self-motivated with strong initiative
• Exceptional attention to detail
• Professional demeanor and communication style
• Ability to work independently and prioritize effectively
• Strong problem-solving and critical thinking skills
• Commitment to confidentiality and data security

Schedule & Location

• Part-Time (20 hours/week)
• Core hours in the Pacific Time zone are required
• Local candidates preferred for occasional in-person meetings (Seattle-based company)
• Flexible schedule with a consistent weekly pattern

Compensation & Benefits

• $20-$40/hour (varies based on experience and location)
• Flexible schedule
• PTO
• No-cost access to AWS training
• Business professional development opportunities
• Potential for growth to a full-time position

Data Privacy and Security

Must maintain strict confidentiality and adhere to company security policies regarding customer and business data.

How to Apply

• Please send a cover letter and resume to info@techreformers.com
• Include your preferred weekly schedule availability in your cover letter
• Outline any relevant experience with AWS or cloud technology companies

Updated: January 20, 2025